Contingency/Disaster Planning

  • Five areas to watch for reducing risk in business event planning

    By Yma Sherry The meetings and events environment has undergone a lot of change in the past few years. More and more companies are rolling out managed meetings programs to enhance transparency, gain efficiencies and save money. But, as with any bustling business division, there are inherent risks lurking in meetings and events departments. These are risks that companies cannot afford to overlook. American Express Meetings & Events took a look at meeting planners’ current awareness and behaviours around these…

  • Canadian company Planner Protect to build better event contracts

    This week marked the official opening of Planner Protect, a Canadian firm that helps event planners, venues and event hosts negotiate fair contracts. Natural and economic changes over the last two decades have made business events riskier than ever for event planners. Natural disasters and extreme weather mean planners have to worry about cancelling or making frantic last-minute changes. Civil unrest, threats of terrorism and health warnings make it hard to ensure a city or site will be safe for…

  • Overcoming event industry threats and improving the value chain

    In April, I had the opportunity to attend both IMEX Frankfurt (fabulous!), and hosted in partnership with this, the inaugural International Special Event Society Global Event Summit with Visit Scotland and Events are Great Britain. If you were to follow the posts of any member of this group, you will see the rolling hills of Gleneagles Golf Course, men in kilts aboard the Royal Yacht Britannia, the very cool built in tiered and rotating seating in the Edinburgh International Conference…

  • GBTA poll shows vast majority of companies have effective risk management plans

    Business travel is resilient despite attacks in Brussels More than 72 per cent of global travel buyers report that their company has a risk management plan in place, according to a poll conducted by the Global Business Travel Association (GBTA) and its European partner associations. In addition 81 per cent found their company’s risk management plan to be effective directly following the terror attacks in Brussels. “Risk is a part of doing business and in the past year we have…

  • ICCA publishes guidelines on crisis management for associations and meetings management companies

    In cooperation with Safehotels Alliance, ICCA has launched a new white paper designed for association executives and meetings management companies to plan, prepare, manage, and recover from any crisis situation. The objective of crisis management is to develop structured solutions to crisis and emergency situations by allocating and utilising effective resources to ensure minimal impact to people, reputation and assets in this order of priority. The new white paper does not only provide crisis management direction and guidelines to association…

  • Site International Foundation releases white paper on risk assessment/management for incentive events

    Third white paper in Incentives Move Business series Incentive planners face a wide array of potential risks in incentive travel and motivational events. These risks may include weather or natural disasters, government or labour unrest, transportation disruption, medical emergencies, acts of terrorism or violence, among others. When motivational events are impacted by these challenges, the effects can vary greatly and the frequent reaction is to resort to legal action. As a result, mitigating risk is a vital consideration that should…

  • Disasters, risk, and planning events

    As I write this, I’m saddened by all the disasters that have happened in the last couple of weeks, just in North America: Flooding in Calgary and other parts of Alberta. Kudos to Calgary for going ahead with the Stampede as best it can. Lac-Megantic, Quebec where a horrific unmanned train with flammable contents exploded in the small town and crashed into the Musi-Café. As I write this, there are still many people missing, including several employees of the Musi-Café.…

  • Planning is for the people: Why safety and enjoyment are paramount

    If we believe that as meeting and event professionals our number one responsibility is the people who participate in our meetings, then we need to look at what this means. We are responsible for their safety, their enjoyment, their learning, and their overall experience, each with their own importance, and our own role in the same must be understood. With the ongoing tragedies that happen at events, it is critical that safety is always top of mind. Understanding there are…

  • How a rain event and late speaker arrival were overcome – and guests thrilled – at an outdoor event

    By Jane Davies As a long-time events planner, I know there is no such thing as a perfectly planned event – but I do my best to ensure that clients and their guests have a perfect experience, every time. Our firm, ZedEvents, draws upon a large roster of suppliers, venues, artists and performers to ensure that every one of the events we manage is produced with the best that the available time, client’s budget and our creativity will allow. We…

  • Planning for contingencies: tips for handling disasters at your meeting or event

    As the years pass and the number of meetings and events that I have planned increase, the more I realize how lucky I have been not to have had some major catastrophe wreak havoc on my best laid plans. Of course there have been some challenges, but we always managed to find a solution. With every event it is important to be aware of what could go wrong and ensure there is a back-up plan to handle that eventuality.

Venue & Supplier Profiles