Event Budgeting

  • Meeting challenges, trends and solutions

    Independent planner Q & A with: Angela Zaltsman, CMP, A to Z Event Management Mary Mulligan, CMP, Mary Mulligan Event Management Heather Baker, Amaryllis Events What are some of the biggest challenges you face as an independent meeting and event planner in Canada? Angela Zaltsman: Budgets and a shorter turn-around time for meeting and events are my challenges. Budgets dictate the limits within which an event will be produced, forcing creativity with respect to how a planner delivers and solves…

  • Budgeting for event design

    In our world of events, clients are continually seeking innovative solutions for their event needs. These solutions cost money! Across the event spectrum, budgets are as wide as the missions are varied. In all cases, the financial parameters of these events govern the critical decisions made throughout the development and implementation process. Within the ‘financial parameters’ of designing and producing an event, there are critical budgeting tracks to consider. Each ‘parameter’ has its own set of guidelines within the context…

  • Successful meetings on a tight budget

    Corporate Meetings & Events magazine’s Managing Editor Sean Moon talks about the challenge of creating maximum pop with fewer resources with money-saving ideas like site and venue selection tips, lowering food costs, and minimizing costs associated with entertainers and audio-visual components.

  • Three tips for swag sponsorships for your conference or event

    At a promotional products industry expo, I was chatting with a couple of colleagues who talked about their recent sponsorship of some conference swag bags. They had agreed to provide the bags (which apparently contained giveaways) and were hoping (key word here) to get some nice testimonials about their work, all with the intent that it would lead to more business. All I can say is that I hope it works out for them because it sounded like it was quite an investment.

  • Ten tips for your next conference

    Conferences are hard work. From developing the creative treatments to establishing milestones and timelines, planning ahead can make all the difference in the world. When planning a conference, there are specific guidelines that you should always follow in order for it to run smoothly. Here are 10 tips that will help you plan and run a successful conference.

  • Seven tips for doing more with less

    Managing budgets – developing, tracking, and sticking to them – is a fundamental skill for planners and suppliers alike. They don’t seem that hard to develop; after all, most of us have a template or checklist that includes a line item for each of the disparate elements of a meeting. After that, it’s pretty much arithmetic: 100 breakfasts at $22 equals $2,200 plus plus plus. Where’s the challenge in that?

  • How to save money and the planet with multi-sponsor promotions

    Have you ever gone to an event and received no less than four tote bags? Or maybe three mugs? I have. It can happen when multiple event sponsors’ donated promotions are not coordinated and each sponsor brings whatever they want. This is such a waste of resources, both financial and environmental. And it definitely isn’t something that attendees want.

  • How to use Just-In-Time strategies to save money (and your nerves!) on promotional products for your event

    Waiting… waiting… waiting… are the registration numbers where they should be at? What should we guesstimate for final count? These are two of the toughest questions that meeting and event planners wrestle with daily. The answers impact everything from catering menus to registration to hotel rooms blocked. An area that it also impacts is event giveaways. How many folders, bags, mugs, etc. should you have on hand? When should you order? What if the numbers aren’t…

  • How to minimize your guestroom block attrition damages

    The meetings and events industry has seen a lot of changes over the past decade. As an event organizer, you will have witnessed an increased complexity in the hotel contracts you negotiate. You are now faced with the inclusion of minimum performance guarantees which come in the form of food and beverage minimums, sliding scales, cancellation policies and guestroom block attrition.

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