When working with meetings industry organizations, it has surprised me how little corporate meeting and event planners usually take advantage of the services offered by tourism offices – a.k.a. Convention and Visitors Bureaus (CVBs) or Destination Marketing Organizations (DMOs). Even planners who organize multiple events and have relationships with large hotel companies through a national or global sales office tend overlook the benefits of working with a destination CVB.
Site Selection
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Why you should have a safety plan in place for your next meeting
When meeting planners think of forming a contingency or safety plan for their next meeting, they usually feel overwhelmed. Industry experts say meeting planners who ask at the right questions and do the proper research should be able to put together a plan with ease. Remember, it’s vital for every meeting or event to have a safety plan in place!
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How to minimize your guestroom block attrition damages
The meetings and events industry has seen a lot of changes over the past decade. As an event organizer, you will have witnessed an increased complexity in the hotel contracts you negotiate. You are now faced with the inclusion of minimum performance guarantees which come in the form of food and beverage minimums, sliding scales, cancellation policies and guestroom block attrition.
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Determining your meeting requirements
One of the best ways to figure out your requirements is to develop a preliminary schedule. The schedule should be a general outline of what will happen and approximately when. The following list of considerations will help you think through these things.
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Selecting a unique venue
“Selecting a unique venue tells attendees that the message being relayed is important and you want it to register,” says Jonathan Fruitman, director of marketing and venue guru for EventSource. “It communicates that the meeting isn’t a waste of the delegates time, or being held simply because ‘it’s that time of year’, but rather speaks volumes about the company hosting it, in essence saying ‘we’re different, we’re fun and we’re dynamic.’”
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Types of meeting room
Just as different locations suit different types of meetings, so does the type of room a meeting is hosted in, and how that room is set up. The U.S.-based Fine Speakers Bureau offers these distinctions between different room set-ups, and what types of meetings they best apply to.
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Top five tips on picking the perfect unique venue
How do you spot the perfect unique venue for your meeting? Take this advice from the pros that know.
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How to select the right venue for your next meeting or event
When a company or organization decides it is going to host its employees for an off-site meeting or event, the first — and arguably most important — step is selecting an appropriate venue.
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Teeing up some R&R during the workday Golf and spa services score big with employees
Adding a round of golf or a spa treatment to a day of meetings can work three-fold for meeting planners — it shows employees that they’re appreciated; it relaxes and rejuvenates them so they’re fresh-minded for a hard day at the office; and it’s a great way to build up a team.
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Checking off site inspection concerns
A site inspection is a critical part of event planning and audiovisual design. Armed with pen, paper and a digital camera, you are prepared for your site inspection.
